Establishing a St. Francis DeSales Scholarship
The following information is presented as a guide to individuals and organizations considering the establishment of a scholarship for students attending St. Francis DeSales High School.

Types of Scholarships
There are two basic types of scholarship funds: endowed and annual. Once you have decided what you would like to do (endowed or annual), then you need to decide what amount you would like to grant annually and determine criteria for the awarding of funds. 

An endowed scholarship requires a certain level of initial contribution, usually at least $10,000. The benefit of an endowed scholarship is that it lasts forever, and as such, honors the donor, person(s), or organization honored by the donor. Another benefit of an endowed scholarship is that it will grow, and as inflation raises costs of education, the amount of the annual scholarship can also be increased.

An annual scholarship is created by a yearly donation (with an amount not sufficient for endowment). It may last for one year or several years. You can create a personal scholarship to honor a person or organization for an established time. It is also possible to create an endowed scholarship immediately with the intention of making annual contributions sufficient to make the scholarship endowed over time. 

You may choose to contribute to an existing scholarship fund as well. Many of the existing scholarships that are funded by the school accept donations.

Whatever type of scholarship you select, you will also have to consider the following:
Criteria
Many factors can be considered when establishing the scholarship criteria, including incoming freshman or current student, academic achievement, co-curricular activities, geographic distribution, demographic characteristics, and financial need. The criteria selected should support the purpose of the scholarship and must be free of restrictions or discriminatory provisions by law. You may wish to consider one or more of the criteria listed below. This list is not meant to be all-inclusive. You may have criteria more specific to the goals of your funded scholarship. The combinations are numerous; however, it is best to keep the criteria as general as possible to ensure students will always be capable of meeting your criteria. 
Primary Award Criteria
• Academic achievement (i.e. overall minimum G.P.A.)
• Community involvement and service
• Leadership (school, community, or church)
• Participation in co-curricular activities (i.e. choir, arts, athletics, etc.)
• Personal or family attributes (single parent, two or more enrolled siblings, etc.)Eligible Applicants
• Geographic restrictions (from a specific feeder school)
• Demographic restrictions (i.e. sex)
• Other eligibility restrictions (i.e. incoming freshman student, current freshman, sophomore, or junior)

Award Restrictions
• Renewable – Donors wishing to support a renewable scholarship should consider the level of academic performance required to renew as well as the number of years the scholarship may be renewed. This can be communicated to scholarship applicants with a statement such as, “Scholarship recipients maintaining a “B” average are eligible to have their scholarship renewed for the following academic year.”

Other Criteria to Consideration
You also might require any one or a combination of the following:
• Student essay
• Statement from Finance Office to document financial need

Administering the Scholarships
The administration of the St. Francis DeSales High School Scholarship Program is an ongoing process so we can ensure the success and perpetuity of the scholarship program. The Office of the Institutional Advancement is to serve as the administrator of existing and future scholarships and endowments created for St. Francis DeSales High School students. All scholarships are complied and distributed to students with an application, including essay questions. The benefactor can ask the applicant for another essay question as it pertains to their scholarship, however, for administrative purposes we do not recommend this. Scholarships are announced to the students in the academic school year prior to the year the scholarship is awarded. When establishing your scholarship, please consider the following distribution timeline and other important dates of administering the scholarships:

Incoming Freshman Scholarships
• Distribution of the incoming freshman scholarships are in October with a printing deadline of mid-September. 
• Freshman scholarship application deadline is mid-January.
• The Office of Institutional Advancement (IA) sends applications to Scholarship Committee and/or Benefactor one week after the application deadline.
• Scholarship committee and/or Benefactor will then communicate to the Office of IA their fist, second, and third scholarship applicant choices (the student’s application name is blacked out for IRS rules and a number will be assigned). You are given up to two weeks to review.
• The Office of IA notifies the winners and non-winners mid-February. The Benefactor is notified of the name of the student.
• The awarded recipient is recognized at the school’s annual Honor Roll Assembly in mid-September of the following academic school year. We ask the benefactor to present the award. Prior to the assembly, there is a breakfast reception for benefactors and their scholarship recipient, and their families.

Current Student Scholarships
• Distribution of the current students scholarships are in mid-November with a printing deadline of end of October. 
• Current student scholarship application deadline is the beginning of February.
• The Office of IA sends applications to Scholarship Committee and/or Benefactor one week after the application deadline.
• Scholarship committee and/or Benefactor will then communicate to the Office of IA their fist, second, and third scholarship applicant choices (the student’s application name is blacked out for IRS rules and a number will be assigned). You are given up to two weeks to review.
• The Office of IA notifies the winners and non-winners mid-March. The Benefactor is notified of the name of the student.
• The awarded recipient is recognized at the school’s annual Honor Roll Assembly in mid-September of the following academic school year. We ask the benefactor to present the award. Prior to the assembly, there is a breakfast reception for benefactors and their scholarship recipient, and their families.Other Important Dates
• The Office of IA will send account balances to the benefactors who hold balances on their scholarship fund in the spring. If you select to fund the scholarship annually, the gift needs to be sent to the Office of IA no later than July 1 for the funds to be applied to the scholarship applicant’s tuition.
• Benefactors need to notify the Office of Institutional Advancement of any changes in their financial amount awarded or criteria to their scholarships by August 1.

Request To Create a Scholarship Form
After determining the funding strategy and the scholarship criteria, the next step is to complete the Request to Create a Scholarship form. Click here to complete form. You can also obtain the Request to Create a Scholarship form from the Office of Institutional Advancement by calling Michele Moriarty at (614) 267-7808 or email your request to moriarty@desales.co. The Office of Advancement is available to answers any questions you may have to establish your scholarship fund.

Selection Procedures
The St. Francis DeSales High School Scholarship Committee is responsible for selecting the scholarship applicant except for those, which specify another selection process, as stated by the Benefactor. Benefactors who want to participate in the selection must indicate it on the Request to Create a Scholarship form and the Scholarship Agreement. The Office of Institutional Advancement is responsible for reviewing all applications to ensure they are accurate, complete and submitted on time. Once the list of scholarship recipients is determined, the IA Office forwards the list of recommended recipients to the St. Francis DeSales High School Scholarship Committee and/or benefactor for its review. On each scholarship application the name is blacked out for the Scholarship Committee and/or Benefactor for review; a number is assigned to the application. Once the Scholarship Committee and/or the benefactor review the applications, a recommendation is made for a first, second, and third place recipient. The Scholarship Committee and/or benefactor then submits their recommendations to the Office of Institutional in the time as requested by the Office of IA. Once all scholarship recipients are selected, the Office of Institutional Advancement will notify all applicants of the winners.

Fiscal Reporting
The Office of Institutional Advancement and Finance Office at St. Francis DeSales High School administer the Scholarship Program in full compliance with IRS rules governing the creation of scholarships. The rules are designed to make sure that scholarship programs benefit a broad charitable class of beneficiaries and the process is nondiscriminatory. For example, you cannot set up a scholarship fund to award it to a family member or restrict your eligibility requirements so that only your favorite student in your neighborhood qualifies. You can contact the Office of Institutional Advancement or Finance Office at any time to check on the status of your funds.

Public Announcement of Your Scholarship
The school lists scholarships on its website, the schools Scholarship Recognition Wall (near the front office of the school), and in the Mighty Pen magazine for the purpose of promoting the scholarship recipients and our generous benefactors. You have the option of being an anonymous benefactor. We encourage you to allow us to publish your gifts to inspire others to give as generously as you have. Please state how you would like to be recognized on the Request to Create a Scholarship form and we will honor your decision.

We look forward to you becoming one of the generous donors to help us provide assistance to every student who qualifies for a scholarship.